Supplier price verification
Where do overpaid invoices come from?
The Pomeranian Audit Center was established in September 2016 in Gdańsk. Since then, we have checked invoices for 482 local entrepreneurs. Our data shows that 87% of firms in Pomerania overpay for raw materials because they do not have time for daily tracking of market changes. Suppliers often raise prices by a few pennies, counting on no one noticing with high turnover. We notice it and react immediately. Actual state, not wishful thinking – that is our principle for every checked document.
We analyze prices of raw materials, energy, and transport, using a database built over the last 8 years. If your steel supplier in Pruszcz Gdański charges 14 pennies more per kilogram than the market average for the voivodeship in Q4 2024, we will catch it in a few minutes. Savings in black and white are shown in the report we prepare after analyzing the first 19 invoices from your company. (We are somewhat nagging to suppliers in the process, but that is the only way to recover your money).
Elements of purchasing cost control
- Verification of margins hidden in logistics costs and so-called fuel surcharges.
- Control of discount compliance from signed contracts with what actually appears on the invoice.
- Detecting sudden price jumps that have no justification in currency rates or exchange prices.
- Comparison of offers from 7 alternative suppliers from the Gdańsk, Gdynia, and Sopot region.
Negotiations are conducted on your behalf, based exclusively on numbers. We do not ask for discounts out of politeness, but present hard comparisons of competitor rates. In October 2024 alone, we negotiated an average of 9.6% lower prices for 11 companies in the production industry. Most suppliers lower the rate already during the first conversation when they see we have specific data from the market, and not just general guesses.
Numbers speak for themselves. Example? A transport company from Gdynia, with which we have cooperated for 14 months, saved 13,420 PLN in one quarter thanks to our verification of spare parts invoices. They did not have to change their service or tire supplier. They only had to start demanding the rates they had previously agreed upon. Specific plan, zero fluff – that's how we operate in every case, regardless of the scale of your purchases.
The average time in which we prepare a preliminary cost analysis is 47 hours for us. We do not require you to install any programs or change anything in accounting. You just need to send us scans of documents from the last 3 months. Our team in the office at Długi Targ will take care of the rest, and you will receive a ready list of points where your money leaks unnecessarily. The report is short and understandable for every business owner.